Exhibitors

Educating learners about the various options and possibilities that the livestock industry offers, is one of our key focus areas.  We are expecting more than 2500 learners over two days (Thursday & Friday).

They will be edutained by means of a scheduled programme, made possible by the Western Cape Department of Agriculture. View the Schools programme.

More than 2 500 learners visit Agri-Expo Livestock over two days (on Thursday and Friday) where they are edutained and exposed to the various career options offered by the livestock and dairy industries. This programme is made possible by the Western Cape Department of Agriculture.View the Schools programme.

Take off your city boots and experience your country roots. Farmies as well as townies will be able to explore all aspects of farm life at Agri-Expo Livestock. Kids will get the opportunity to lead animals around the show ring with the assistance of experienced trainers or simply touch and interact with live animals.  Sheep dog shows and sheep shearing demonstrations are some of the exciting activities visitors can look forward to.

Some of the highlights include:

Thursday

Sheep Shearing Demonstrations

Alpaca Demonstrations

Romagnola Cattle Information Exchange

Elsenburg Percheron Information Exchange

Poultry: Wash, Blow and Show

Friday

Sheep Shearing Demonstrations

Alpaca Demonstrations

Romagnola Information Exchange

Elsenburg Percheron Auction

Poultry: Wash, Blow and Show

Saturday

Working Sheep Dog Display

Sheep Shearing Demonstrations

Townie Youth Show

Poultry: Wash, Blow and Show

Cattle Breeds Introduction Parade

Toyota/Veeplaas Young Auctioneers Competition

Working Sheep Dog Display

Flyball Dog Competition

The full programme will be available soon.

The full programme will be available soon.

Tuesday – 10 October 2017

18:00 Breeders Welcoming Braai

Wednesday – 11 October 2017

Dairy Management Consulting function (by invitation only)

18:00 Angus 100 & AGM (by invitation only)

Thursday – 12 October 2017

08:00 – 13:00 – Milk Goat Information Day, supported by the Western Cape Department of

Agriculture. To register, contact admin@agriexpo.co.za. Click here to view programme.

18:30 – 23:00 – SA Stud Book Logix ELITE Prize giving dinner for the top Western Cape Dairy

& Beef Cattle Herds (by invitation only)

Friday – 13 October 2017

08:00 – 13:00 – Beef Cattle Information Day, supported by the Western Cape Department of

Agriculture. To register, contact admin@agriexpo.co.za. Click here to view programme.

18:30 – 23:00 – ARC – National Dairy Performer’s Awards Dinner (by invitation only)

Back by popular demand, Agri-Expo Livestock doubles up on information exchange with the presentation of a Dairy Goat Information Day and a Beef Cattle Information Day (please note that the days have switched on the programme from previous years).

Attendees to both information days can expect to be equipped with valuable information that can be applied to their businesses.

Topics that will be discussed during the Milk Goat Information Day, taking place on Thursday, 12 October 2017, include the differences and opportunities of dairy goats and meat goats, Boererate (simple remedies for common farm animal ailments) and the management of vaccines and dosing remedies. There will also be a practical demonstration on dehorning, tattooing, castration and other management tips. View the full programme.

Industry experts will share their business skills and knowledge of beef cattle farming during the Beef Cattle Information Day, taking place on Friday, 13 October 2017. Some of the topics include financial management of your farming enterprise, drought advice for beef cattle farmers, the latest red meat trends, the weather situation, and Boererate for cattle farming. View the full programme.

The information days are free of charge due to the financial assistance of the Western Cape Department of Agriculture.  Enquiries can be directed to Breyton Milford at 021-9754440 or Breyton@agriexpo.co.za.  For registration, please contact Claudine Wagner at admin@agriexpo.co.za.

The Biomin Show Arena will host the biggest breed- and interbreed championships in the Western Cape as well as the Old Mutual Insure Regional Youth Show.

The ultimate honour for the top dairy breeds is to be crowned the FNB Dairy Queen of the Year and for the beef cattle breeds to be crowned BKB Supreme Beef King or Queen.  It takes years of thorough breeding, excellent blood lines and just a bit of luck to create the ultimate champion, which makes this display of top breeds a spectacular experience. The full arena programme will be available soon.

Visitors can share some time amongst these prized animals and witness the royalty of the livestock industry enter the spotlight in the Biomin Show Arena in the Pavilion at Agri-Expo Livestock.

Come and experience auctions of Percheron horses, as well as miniature horses and donkeys.

The Show Arena will host the biggest dairy and beef cattle breed and inter-breed championships, where the very best of pure bred cattle breeds from across the country compete in the various categories. The Dairy Queen of the Year and the Red Meat King/Queen of the Year will be announced on the Saturday.

Agri-Expo Livestock proudly hosts the Young Auctioneer’s Competition. The public can also participate in general competitions leading up to the expo with big prizes to be won!

The SA Stud Book Logix ELITE Prize-giving dinner for the top Western Cape Dairy and Beef Cattle Herds and the ARC National Dairy Performer’s Awards Dinner take place at Agri-Expo Livestock. Both events are by invitation only.

A Dairy Goat Information Day and a Beef Cattle Information Day will take place on Thursday and Friday respectively. Both events are financially supported by the Western Cape Department of Agriculture, are open to all interested parties and registration is free of charge.

Youth shows encourage teamwork, active participation and involvement in the agricultural sector, especially the livestock industry. It stimulates entrepreneurship and career options in agriculture and develops important life skills. Agri-Expo Livestock hosts the official Western Cape Regional Young Farmers’ Challenge as well as an informal Youth Show for children visiting the event.

the-big-five-braai-entry-form

Agri-Expo will embark on a full PR and advertising campaign  for the 2016 event. We need as much information as possible regarding your business as well as details of new products that you may be launching at the Expo. Kindly forward any material directly to the organisers.

Payment for exhibition stands and additional services is required in advance.

• All outstanding balances are due by 30 September 2016 and are to be made payable to Agri-Expo.
• Bank account details are described in the “GENERAL” section.

Non-refundable deposit: 60% of the booking fee accompanying each stand’s registration form will be a non-refundable deposit to secure your stand at the Expo.

Please note: Exhibitors will NOT be allowed onto their stands unless the organisers have received full payment in respect of stands. With regards to the payment of services, please ensure that payment is made to the correct company. Suppliers will not fulfil their orders unless full payment has been received.

There will be various colour-coded parking areas at the venue set aside for exhibitors and this will be utilised on a first-come-first-serve basis. Access will be granted with the showing of exhibitor parking disks only.

The official Security personnel reserves the right to control traffic and to remove illegally parked vehicles, obstructing access areas, or parked in such a way that they impede activities relating to the services provided, or is deemed to be dangerous to the general public. Vehicles that are parked in restricted areas will be removed.

Exhibitors and their staff will be required to wear an exhibitor’s badge for access to the venue during the Expo. Each 3 x 3m stand will be issued with six exhibitor’s badges for the duration of the show.  Any extra exhibitor’s badges can be ordered via our Client Co-ordinator at the time of Registration. These badges are for the sole use of exhibitors. Please note that this rule will be strictly enforced.

Exhibitors may access their stands from 08:00 daily before the Expo opens, to prepare their stands. The stands must be cleared within an hour of the Expo closure.

Exhibitors and staff should display exhibitor badges at all times (including build up, Expo hours and break down).  Security may refuse admission to anyone failing to produce an official exhibitor’s badge.  Badges will be available for collection at the organisers’ office at Sandringham.

Exhibitors should arrange for a representative to be on their stand during the build up period to receive goods and deliveries.  As soon as unloading/loading has taken place during the allocated time period, vehicles are to be removed from this area to allow other exhibitors access.

The organisers cannot accept delivery of any goods on behalf of an exhibitor, nor will the organisers accept any responsibility whatsoever for the safety or condition of any items unloaded and/or left on site, in the absence of exhibitors. The organisers cannot accept any responsibility for goods damaged on the exhibition premises.

Empty packaging may not be stored on exhibitors’ stands

Exhibitors will be responsible for costs incurred through damage to any part of the tent or shell scheme stands or exhibits caused by the transportation of their equipment outside and inside the exhibition area. Any such damage must immediately be reported to the organisers’ office.

Deliveries during the event:  Deliveries should be completed half an hour before the start of the event each day. Deliveries cannot take place during the open hours of the Expo. Access will be allowed by way of an exhibitor’s badge.  Please ensure that you request sufficient badges in order to eliminate unnecessary disturbance and frustration at point of entry. NO STAFF WILL BE AVAILABLE FOR OFF-LOADING!

Enjoy a day on the farm, watch cows being milked with the latest milking equipment in the Milk Shed, see animals being washed and prepared in the Wash Area before their parade in the show ring or create unique photo opportunities with animals like Percherons, Alpacas, different cattle breeds, sheep, etc in the Animal Lane.

Agricultural displays where you can experience different livestock breeds, an extensive selection of poultry and a range of equine species.

See live demonstrations of sheep shearing, a parade of livestock breeds, dog shows and much more…

No subletting of stands is allowed without the permission of the organisers.

The organisers strongly recommend that exhibitors protect their stands with a night security screen.  A safety sail, which closes your stand area during closing hours, is available for hire.  (Please see Suppliers List).

During the Expo’s official open times all stands must be completely open, exhibits presentable for public viewing and have an adequate number of exhibitor’s staff in attendance.  Stands must be manned no later than 15 minutes before the opening time each day.  Under no circumstances may any stand or part thereof be closed before closing time.  Stands must be fully operational and manned until 18:00 on Saturday 15 October 2016. We kindly request that exhibitors adhere to this request for the benefit of the public.

Agri-Expo is a member of EXSA (Exhibition and Event Association of Southern Africa).  EXSA’s main objective is to support the industry by:

• protecting the interests of members, exhibitors and show visitors
• expanding the industry’s skills
• promoting the exhibition medium.
  Their contact details are tel:  011 805 7272 or website:  www.exsa.co.za

To help maintain the high standard of the exhibition, trophies for excellence will be awarded in different categories to stand holders who take up the challenge of marketing themselves and their products in the best possible manner within their means.

• Disposal of soft waste is the responsibility of the organisers.
• Bins will be available for paper and general waste.
• Refuse bags are available on request at the Expo office.
• Cleaning will be done daily during closing time.
• To eliminate any confusion and for security purposes, only rubbish left in the aisle after closing times, will be removed. NO CLEANING will be done on the actual stand.

Exhibitors are reminded that their activities, unless otherwise agreed to by the organisers, must remain within the confines of their stands.

Exhibitors are reminded that all items on hire remain their responsibility until equipment is collected or returned to the relevant companies. The organisers will take no responsibility for goods on behalf of the exhibitor, neither for ensuring their safe return.

Exhibitors are requested to have fire extinguishers available at their stands, where possible.  The organisers will also have extinguishers placed in strategic places at the venue.

A resting place (next to the organisers’ office) with free coffee and tea will be available to exhibitors to rest their feet. You are welcome to make use of this facility.

• Limited cooling facilities will be available for storing of product
• Stock can be put into storage on Wednesday 12 October 2016.
• Please book your space by completing the section on the Registration Form.
• It is advisable that exhibitors have their own refrigerators on their stands.
• The organisers accept no responsibility for the loss, damage or spoiling of products. Exhibitors’ own insurance should cover any such loss.

Exhibitors are reminded that the Agri-Expo Livestock is a non-smoking exhibition. Any enclosed exhibition area, whether of permanent or temporary structure, is strictly non-smoking.

The official security contractor appointed to the exhibition is the only security company permitted at the venue. (See Suppliers List)

• The organisers will provide 24-hour security from the beginning of build up until the end of break down.
• Companies wishing to arrange additional security for their specific stands are asked to contact the Security Contractor for a quote. At lease 48 hours advance notice is required.
• Use of the official security contractor is obligatory.

It must be stressed that neither the organisers nor the security operators at the venue can be held responsible for any loss or damage to exhibitors’ property. Please be vigilant.

The following points should be carefully noted:

• During build up: The organiser will provide overall security but not individual stand security. With the large number of people involved during the build up and break down periods, it is difficult to recognise trespassers, therefore, small valuable items should be protected at all times. Insurance cover is essential and also to have someone on your stand at all times.
• During the exhibition period: Exhibition areas will be kept closed overnight and entrance prohibited to all, including exhibitors, from 18:30 every day (unless otherwise advised) until exhibitor access at 08:00 the following morning.
• During break down: With the opening of exhibition areas for dismantling on break down day, security will be present, but it is essential that you remove all portable and valuable items immediately. Please have  someone on your stand until all items are removed.

The organisers’ office will be located conveniently near the middle of the Expo grounds.

• Please note that the telephone and photocopier in the organisers’ office are for the organisers’ use only.
• If exhibitors wish to be contacted during the exhibition, they must use cellular phones.
• The organisers’ office will be open daily during exhibition hours and the organising staff will be there to assist you with any queries or problems you may have.

Exhibitors are advised to contact their insurance companies to negotiate the necessary extra clauses to their existing policies. The organisers are not responsible for the insurance of exhibitors’ goods.

• Property Damage / Loss and Personal Injury.  Each exhibitor enters the venue at his/her own risk and is responsible for the safety of his/her own staff, property, stand and its contents.  We therefore strongly recommend that each exhibitor insures himself/herself against the kinds of risks which may occur in connection with an exhibition for the full period of the Expo, including the build up and break down periods. Insurance against all or any loss and/or damage which he/she may suffer or liability which he/she may incur with regard to exhibit and display materials, furniture and equipment, personal effects, etc. is recommended. Also remember goods in transit.
• Public liability. The organisers require each exhibitor to hold insurance cover for Public Liability Indemnity and may require evidence that this is in place.

The organisers, whilst taking every reasonable precaution, expressly decline any responsibility for loss or damage, which may befall the property of an exhibitor through any cause whatsoever.

The display and use of firearms is not permitted at the exhibition venue.

A First Aid room, manned by a professional medical team, will be situated next to the Organisers’ Office in front of the main Marquee. Serious emergencies will be taken to hospital, but the Organisers will not be liable for any costs incurred. Please report any accidents to the Organisers’ Office immediately.

Please make sure that you have a representative present during the build up period for the placement of spotlights (if ordered) and plug points, as there will be an additional charge should you wish to move them.

• Only the official electrical contractor may make final connections to the mains.
• The official electrical contractor has the right to ask any exhibitor to disconnect faulty appliances.
• Any damage caused by faulty equipment will be charged to the exhibitor.

Important Notes:

• Please do not exceed the wattage draw-off from the power points you have ordered. This will result in power outages and the organisers will prevent you from connecting these appliances for the duration of the Expo.
• The use of ripcord for wiring on stands is not permitted.
• Socket outlet multi-way adapters are not permitted.
• A qualified person should test appliances prior to electrical connection.

• Exhibitors are only allowed to display or hand out literature or material from within the boundaries of their stand. This excludes display of banners arranged with the organisers beforehand.
• Vehicles parked at the venue may not be used to display promotional material.

• Outside stands are only available to companies/producers specialising in implements and equipment that is directly related to one or more of the following industries (to be indicated on the booking form)
• Dairy Industry
• Livestock Industry
• Red Meat Industry

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